Committee Meeting NotesLogout
Committee Meeting: April 2018
Date & Time: 20 April 2018 8:00 p.m.
Attendees: Colin Ford (CF), Neil Smith (NS), Amanda Clement (AC), Mark Harmon (MH), Len Cooper-Jones (LCJ), Mark Wonnacott (MW), Martin Shelvey (MS), Paula Elder (PE), Amanda Nannery (AN), Andy Woodger (AW)
Apologies for Absence: Maxine Ravenscroft (MR), Jack Ford (JF)
1. Minutes of Previous Meeting and Matters Arising:
The minutes of the previous meeting were read and accepted.
2. Chairman’s Report:
Since the last meeting, MS has contacted SALSAL regarding the metal work left at the side of the range, but to date, nothing has been received in response.
A concern had been raised by SALSAL that wrong information had been passed by LAC to the football club regarding SALSAL's intentions. This was fully resolved as it was purely a misunderstanding.
MS wondered whether it would be worth doing an email to membership saying if they hear important information about other clubs that they pass it to the committee so we can go direct to the source. It was agreed that it wasn’t something we could email membership on)
3. Secretary's Report:
No report received.
4. Treasurer's Report:
MH reported that we currently have £16,270.00 in our current account and £20,000 in our savings account. Fortunately, Len has not yet started his hobby of spending money on equipment but his winter hibernation will soon come to an abrupt end!
The price of the pitch for the Ottershaw Fair has increased to £60. We also need to arrange transportation of targets. LCJ reported that Gill and Steve Shore have volunteered to tow the trailer.
5. Public Relations Officer's Report:
Nothing to report.
6. Equipment Officer’s Report:
Nothing to report until after the maintenance day scheduled for 22nd April.
7. Training Officer’s Report:
A new course started on Wednesday 18th April with 9 people expected. One hit traffic and turned back but we gained another when the sister of one beginner decided to give it a go. AC mentioned that the nephew of one of the cricket/football members is interested and so are two others known to the club. As we are down on numbers and are expecting the outstanding beginner to start next week, NS suggested we offer places to these three as well.
The previous course finished successfully for most of the beginners. Two beginners have yet to complete and have not responded to the latest emails. I feel that we should assume that they have given up as they are now well beyond the 8 weeks that we give them to complete.
Now that the newsletter has gone out, outlining Neil's plans for talks and coaching sessions, he will book some evening sessions at SALSAL (probably Tuesdays) for the talks and plan some group sessions (Tuesdays and/or Saturdays). He will email the membership to inform them, asking for them to confirm whether they wish to attend.
MW and NS are hoping to combine Saturday sessions so that Neil works with the adults while MW works with the juniors.
8. Record Officer’s Report:
Club records set or broken since last Committee Meeting on 17/03/2018
16/03/18 Phil Shore SGB Worcester
16/03/18 Jess Hammond JLU14R Worcester
16/03/18 Theo Cooper-Jones JGU14R Portsmouth
16/03/18 David Lavender JGU16B Worcester
23/03/18 Paula Elder SLB Bray I
25/03/18 Molly Bruce-Reid JLU16B Frostbite
25/03/18 Paula Elder SLB Frostbite
25/03/18 Jess Shore JLU12R Frostbite
25/03/18 Phil Shore SGB Frostbite
02/04/18 Jeff Shore SGB National
02/04/18 Theo Cooper-Jones JGU14R Junior National
15/04/18 Jeff Shore SGB Windsor
15/04/18 Amanda Clement SLB Windsor
All records are up-to-date both in Golden Records and on the website.
9. Tournament Officer’s Report:
Shooting Schedule - we are still awaiting confirmation of our final SM match, away to Aquarius, before issue of final shooting schedule. Some changes have had to be made to existing club shoots in order to accommodate the SM tournament.
Opening Shoot - 5 entries from Spelthorne, so far, but 6 are expected from GOA tomorrow and perhaps 1 or 2 from Hillingdon too. Gill Shore has offered to do the tea.
A shout has gone around to LAC members to ensure they know they must pre-register for this shoot. Several have already responded, although none of them (except Paula) have actually specified which distance they want to shoot - there's a lesson, there!!
Albion - all on track, we hope!! Entry form is ready for printing and will be touted around various external tournaments this summer.
MCAA Short Metric League - we attended the SM draw. Our fixtures are as follows:
|Harefield||22/07/18 (to be shot as a double-header at Pinner)||Pinner||22/07/18|
MCAA Worcester League - this league has ended and the results have been published. Our barebow team scoring a resounding victory, winning all 5 matches. Phil Shore won the Senior Gents barebow and David Lavender the Junior Gents barebow. Medals will be awarded at the GoA St George's shoot on 7/5. The recurve side of things was less successful - we won 1 match (our bye) and lost 4. However, with many of our members being new to this round, we should be comforted with the fact that some of our losses were fairly close in points. As we become more used to shooting this round, we will, of course, improve our scores!
BA Portsmouth and Frostbite Leagues - these leagues have finished and results are awaited. In the Frostbite, we won 4 matches and lost 1, while in the Portsmouth, we won 3 and lost 1.
We will need to decide whether or not we want to enter these leagues next winter season.
10. Match Officer's Report:
Easter Fun Shoot was reasonably well attended considering it was held on Easter Sunday itself. Approximately 23 archers shot on a selection of novelty targets. Target prizes and instant prizes were won by a cross-section of the archers. There was however a little confusion with the ruling of 'line cutters', so this will be made crystal clear for the next time. Some of the targets were deemed a success but a few can and will be changed for next time. As this was Paula's first time organising this event, she was quite pleased with how it went. She thanked Mandy C and Mark W for all their help in setting up and explaining a lot of the rules. Within the trophies she has been polishing, Paula has come across an Achievement Cup, and suggests it might be a nice idea to award it each year to a new beginner member who deserves it, as agreed by the trainers. Committee agreed that this would be a lovely idea.
Paula has some plants she proposes selling at the Albion to boost club coffers. Committee agreed this would be a good idea.
11. Junior Representative’s Report:
Three juniors will be entered into Lintman Junior Shoot on 19th May. Since so many of the currently active juniors are relatively new to the sport, MW expects external shoot entries to be down this year, whilst they concentrate on training.
MW Proposal - Prior to the meeting, MW had circulated his proposal to hire club equipment and use the range for the purposes of offering private coaching on a business basis. As time for comprehensive discussion was running short, MW proposed setting up a sub-committee to consider the underlying detail of the proposal. MW suggested that the sub-committee should include MH as Treasurer, NS as Training Officer, LCJ as Equipment Officer and himself, as necessary. in the first instance. The majority of members seemed to be broadly in favour of the sub-committee looking at the detail of the proposal, with preliminary questions raised about the ratio of adult:junior supervision, the numbers upon which the proposal is based, advertising, and whether or not the proposal would include people bringing their own equipment. Initially, it was intended that MW should leave the meeting so that a vote could be taken of members present as to whether the proposal should be put forward for further consideration by the sub-committee, but after the rest of the AOB had been dealt with the meeting broke up without this having taken place.
5th May social - AC mentioned that the hockey club was hosting a social after its AGM on 5th May and that this would be circulated to members in the usual way.
Letter regarding kit for sale - AC reported that she had been handed a letter sent to LAC c/o SALSAL from a gentleman living in Staines who has archery equipment to sell following a stroke. It was agreed that AC and AW would visit and photograph the equipment with a view to assist with the sale through the website marketplace, if it was not of interest to the club itself.
Club Apparel Hats - MS brought up the fact that orders for the club apparel hats (bucket, beanie, baseball) are only put in quite irregularly. It was decided to order a minimum number of these to have in stock for people to buy from the club. Members will be emailed to inform them that this would be happening.
MH spoke about a membership/email management system that would cost a modest annual subscription. MH will research.
Lost arrows - AW asked whether we could look into hanging some netting on the fence at the back of the overshoot to stop any lost arrows going through the fence into the field beyond. AW to price up and MS to approach SALSAL with the proposal.
- Disabled portaloo - AW asked whether the committee would consider buying a disabled portaloo for location closer to the shooting line, in order to facilitate use of the range by disabled field users who are unable to easily travel the distance to the toilets in the clubhouse. Access to the loo would be by radar key and would, therefore, be limited to disabled users. It was agreed that this would be a reasonable adjustment if we could obtain SALSAL's consent and find a suitable location. MS to progress with SALSAL.
Date of Next Meeting
20 May 2018 at 6pm at SALSAL